Payroll and HR Systems Specialist (Hybrid Role)

Burlington, ON, Canada

Full Time

Mid Level

Title:   Payroll and HR Systems Specialist
Department: Human Resources
Reports to: Human Resources Manager
Classification:   Permanent, Full-Time
Location: Hybrid, Central Branch (on-site about 2 days per week)
Hours per Week:  35 hours
Salary Range:     $74,174.92 - $87,264.60 annual + benefits
Posted: October 22, 2026
Closes: November 5, 2026 at 4 PM Eastern

***This position will fill an existing vacancy

About the Library

Everyone at Burlington Public Library, no matter what your role, works together for the betterment of the people, the community, and the organization we serve.

We bring our best selves to work, delight in helping others, and have an abiding passion for service excellence. Each of us excels in the personal qualities and skills that are essential to our work and the BPL Team.

About the Role

We’re looking for a Payroll & HR Systems Specialist to take ownership of payroll and HR systems at BPL. You’ll be responsible for full-cycle payroll for both hourly and salaried employees, along with benefits and pension administration. You will also be the go-to resource for employees, managers and senior leaders when administrative questions come up. This role will keep our HR systems running smoothly, including our HRIS, learning and performance management systems, and play an active role in the continued evolution of our digital HR platforms. You’ll provide backup support for recruitment and help ensure our HR processes and systems continue to support a great employee experience.

If you enjoy being the person who knows how things work, solves problems and keeps the details moving behind the scenes, this role gives you plenty of opportunity to make an impact.

What You Bring

3-5 years of experience in payroll, benefits and pension administration.
Post-secondary diploma in Accounting, Human Resources, Business Administration or related discipline is required. A specialization in payroll/compensation is preferred.
Payroll Compliance Professional (PCP) certification with the National Payroll Institute is required.
Certified Human Resources Professional designation is an asset.
Dayforce experience, including implementation and ongoing enhancements, would be an asset.
Experience working as part of a Human Resources team is an asset.

What You'll Do

Payroll & Benefit Administration

Administer full-cycle bi-weekly payroll for a mid-sized workforce of salaried and hourly employees in a computerized environment. Processing includes reviewing and verifying payroll information, performing required calculations, and processing employee changes.
Ensure all detailed data entry is accurate and audit the pay for every employee; checking earnings and deductions to ensure data integrity, system setup, and payroll administration continues with a high degree of accuracy.
Responsible for the onboarding and maintenance of staff into benefit programs and pension plan.
Maintain compliance with Canadian payroll legislation and statutory requirements including CPP, EI, income tax deductions, WSIB requirements and ROE administration.
Serve as a point of contact for payroll inquiries, responding to employees and management with accuracy and professionalism.
Contribute to payroll projects and process improvements
Maintains up-to-date knowledge on payroll, benefits and pension legislation.
Maintain accurate paper and electronic records, ensuring files are maintained in accordance with FIPPA/privacy guidelines and other recordkeeping requirements.

HR Systems

Support and maintain BPL’s HR systems, including Dayforce (HRIS), Culture Amp (performance management) and TalentLMS (learning management), helping ensure they run smoothly and continue to meet the needs of our employees and organization.
Update and maintain the integrity of the HRIS, which includes, but is not limited to, initial system setup and supporting employment changes throughout the employment life cycle.
Responsible for HRIS routine system upgrades or implementation of new system features, including testing of system changes
Maintains and supports the Learning Management System and contributes to its continued evolution to support organizational learning and employee development.
Provides system administration and support throughout the employee performance management cycle, ensuring the Performance Management System runs smoothly and effectively.
Responsible for providing reports, as needed, to Managers and Senior Leadership.

HR Coordination & Support

Provides back-up support for recruitment activities, including assisting with job postings, applicant administration, interview coordination, candidate communication and other recruitment-related processes as required.
Supports the HR team with the administration and management of short-term and long-term disability claims.
Coordinates administrative activities related to employee onboarding, offboarding and employment changes.
Supports HR projects and initiatives as required.
Performs additional related duties as required by the Human Resources Manager.

Key Business Relationships

Internal: Staff, Managers, Human Resources Manager, Senior Leadership Team
External: Provides for benefits, pension, HRIS and CRA

Key Competencies: Knowledge, Skills and Abilities

Behavioural

BPL’s values during all interactions with internal and external individuals.
Communicate in a professional manner, which is consistent and aligned with BPL's Values.
Experience resolving discrepancies professionally and confidentially.
Consistently focused on driving positive employee experiences.
Results oriented and committed to achieving tangible HR goals.

Leadership

Role model for BPL values in all interactions: approachable, compassionate, and easily engages others using effective communication skills.

Technical

Knowledge of BPL organization such as vision, mission, values and strategic plan.
Knowledge of policies, procedures, processes and systems within BPL.
Working knowledge of relevant employment legislation including Human Rights, Employment Standards, MFIPPA, PIPEDA, Occupational Health and Safety.
Proficiency in MS Office Suite.
Proficiency with HRIS systems – Dayforce or comparable technology.

Work Environment

Professional office environment at the Central Branch in Burlington.
This role is eligible for a hybrid work arrangement, with a blend of on-site and remote work based on operational needs.
Work hours are generally between 9:00 am to 5:00 pm.
Additional hours may be required due to business or operational requirements to attend meetings or events outside of regular work schedule.

Physical and Mental Effort

Sitting for extended periods at a desk.
Sitting/standing/crouching while filing.
Looking at a computer screen for several hours per day.
High degree of concentration and accuracy required.
Moderate stress while navigating complex employee scenarios, competing priorities and tight timelines.
Maintaining a composed, positive and diplomatic demeanor at all times.
Occasional lifting up to 25 LBS (Bankers boxes etc.)

Working with us

As an employer, we have high expectations of the people we hire, and we are genuinely invested in the well-being, development, and work success of all employees.

Earnings for paid employees include a competitive salary, comprehensive benefits, development opportunities, generous vacation privileges, flexible work arrangements, compelling rewards and recognition, and retirement security.

Burlington Public Library is an equal opportunity employer. We are committed to creating a respectful, inclusive, and diverse workplace where everyone feels valued and supported. If you require an accommodation for the recruitment/interview process, please let us know and we will work with you to meet your needs. Please contact Human Resources at [email protected].
If you have a disability that makes it difficult to apply using the online form, please call us at 905-639-3611 Ext. 1154.
We thank all applicants in advance and advise that we will contact only those selected for an interview.

Personal information on your résumé is collected under the authority of the Public Libraries Act, R.S.O. 1990 and will be used to determine eligibility for employment.

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Do you have a minimum of a Post-secondary diploma in Business, Finance, Human Resources or a related field?*

Do you currently hold an active Payroll Compliance Professional (PCP) designation in good standing?*

How many years of experience do you have in payroll, benefits and pension administration?*

Burlington Public Library is committed to building a skilled and diverse workforce that reflects the community we serve. We promote employment equity and encourage you to indicate if you belong to one of the following designated groups: BIPOC, members of visible minorities, individuals with disabilities, and members of the LGBTQIA2+ community.

Do you belong to one of the above designated groups? **

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Do you hold a designation from the Human Resources Professional Association (HRPA)?*

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Payroll and HR Systems Specialist (Hybrid Role)

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